Meeting Rooms and Halls

• Alcoholic beverages are not permitted for any community room rental. Groups not complying will forfeit their rental times. For alcohol events please refer to banquet hall rentals. 
• All rentals are required to provide or purchase insurance, please see facility rental insurance tab for additional information.
• Permit holders are responsible for all set-up and tear-down; this time must be included in the reservation time.
• All rentals where music is played are subject to SOCAN and RE:SOUND fees, as required under federal legislation. For additional information, please see the SOCAN and RE:SOUND tab on the Facilities page.
• Only painter’s tape permitted on the walls
• Glitter, bubbles, and confetti are not permitted
• Inflatables of any kind are not permitted
• Only weighted balloons are permitted
• No candles are permitted with the exception of birthday candles
• All patrons, guests, associations, organizations, individuals and groups participating in any activity or program within City facilities are required to conduct themselves in a manner that does not negatively affect the ability of others to use and enjoy City facilities, or in a manner that could be deemed as inappropriate conduct. Please see the Respectful Behaviour Policy tab on the Facilities page for additional information.

*HST is applicable to all rental fees

• Aspen-Elm Room (up to 24 people)
• Oak Room (up to 40 people) 
• Poplar Room (up to 80 people) 
• Walnut Room (up to 40 people)
• Chestnut Room (up to 50 people)
• Red Maple Room (up to 30 people)

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened.

• Multi-Purpose Room (up to 100 people) 
• Summerhayes Studio (up to 25 people)
• Donaldson Room (up to 25 people)

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened.

• Multi-purpose Room (up to 50 people)

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened.

• Activity Room - Floor 2 (up to 80 people) 
• Dining Room - Floor 3 (up to 80 people)
• Board Room (up to 25 people)

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened.

• Multi-purpose Room (up to 30 people)

Please note the capacity listed above is designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened

• Optimist Room (up to 30 people)
• Meeting Room (up to 40 people) 

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened

• Up to 90 people

Please note the capacity listed above is designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened

• Community Room (up to 24 people)
• Boardroom - (up to 40 people)

• Activity Room (up to 85 people) 
• Craft Room (up to 12 people) 
• Boardroom (up to 12 people)
• Studio Room - Craft & Board Room Combined (up to 24 people)

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities are lessened.

• Permit holders are responsible for all set-up and tear-down; this time must be included in the reservation time
• All rentals are required to provide or purchase insurance, please see facility rental insurance tab for additional information.
• All rentals where music is played are subject to SOCAN and RE:SOUND fees, as required under federal legislation. Please see SOCAN and RE:SOUND tab for additional information
• After-hours staffing fees may be applicable if an event is reserved outside of facility operating hours
• Only painter’s tape permitted on the walls
• Glitter, bubbles, and confetti are not permitted
• Inflatables of any kind are not permitted
• Only weighted balloons are permitted
• No candles are permitted with the exception of birthday candles 
• All patrons, guests, associations, organizations, individuals and groups participating in any activity or program within City facilities are required to conduct themselves in a manner that does not negatively affect the ability of others to use and enjoy City facilities, or in a manner that could be deemed as inappropriate conduct. Please see the Respectful Behaviour Policy tab on the Facilities page for additional information.

• Permit holders are responsible for all set-up and tear-down; this time must be included in the reservation time

• All rentals are required to provide or purchase insurance, please see insurance tab for additional information.

• All rentals where music is played are subject to SOCAN and RE:SOUND fees, as required under federal legislation. Please see the SOCAN and RE:SOUND tab for additional information

• The City of Cambridge Alcohol Risk Management Strategy is to be reviewed and adhered to during the rental

• It is mandatory that all event workers (bartenders, door monitors, floor supervisors) are Smart Serve Certified. The number of event workers required is dependent on the number of guests at an event. Event workers are not provided by the City of Cambridge

• A liquor permit obtained through the AGCO is required to be submitted no later than 30 days prior to the event

• An event organizer checklist provided by the City of Cambridge must be submitted no later than 30 days prior to the event

• All AGCO guidelines are to be adhered to

• After-hours staffing fees may be applicable if an event is reserved outside of facility operating hours 

• Only painter’s tape permitted on the walls

• Glitter, bubbles, and confetti are not permitted

• Inflatables of any kind are not permitted

• Only weighted balloons are permitted

• No candles are permitted with the exception of birthday candles

• All patrons, guests, associations, organizations, individuals and groups participating in any activity or program within City facilities are required to conduct themselves in a manner that does not negatively affect the ability of others to use and enjoy City facilities, or in a manner that could be deemed as inappropriate conduct. Please see the Respectful Behaviour Policy tab for additional information.

*HST is applicable to all rental fees

** Less than 4 hours. Must be half maximum room capacity and no alcohol 

***After-hours staffing fees may be applicable if an event is reserved outside of facility operating hours.

Hespeler Memorial Arena - 640 Ellis Rd.

• Banquet Hall (Up to 350 people)  *Unavailable for 2026

Preston Auditorium - 1458 Hamilton St.

• Banquet Hall (Up to 175 people) 

Cambridge Centre for the Arts - 60 Dickson St.

• Toyota Auditorium (Up to 225 people) 

Please note all capacities listed above are designated for standing room only. If guests are to be seated with tables and chairs, capacities above are lessened