Facilities

Except in cases of last minute rentals, a 50% minimum deposit is required no later than 14 days following the issuance of a permit contract. All remaining balances must be remitted 14 days prior to the rental date. Users with more than 10 rental dates or 20 hours on a singular contract may be eligible for monthly payment schedules.  

Should the Permit Holder no longer require the rental of a facility, the City must be notified of the cancellation no less than 14 days prior to the event. Cancellation of tournaments, meets, and/or large special events must be provided no less than 21 days prior to the event. No refunds will be provided if the City receives a notification of cancellation within a period less than the notice period specified within the City’s Minor Sports Policy or Rental Cancellation Policy.

Insurance is mandatory for all clients renting a City of Cambridge facility. If you are providing your own Certificate of Insurance, it must evidence $2 million in general liability coverage with the City of Cambridge listed as additionally insured. Coverage must contain cross liability, severability of interest clauses, and provide for thirty (30) days' notice of cancellation. Eligible clients have the option to purchase insurance through the City of Cambridge at the time of booking. Insurance rates are based on the type of activity and perceived risk categories associated with the activity. To find out more information about purchasing insurance, please contact the rental team at 548-558-0995 or email rental@cambridge.ca. Please note: insurance cannot be purchased through the City of Cambridge for minor hockey league games or practices.

Under the Copyright Act, songwriters, composers, record companies, music publishers and performing artists have rights to compensation for use of their music. Socan and Re:sound are music licenses for the use of recorded and live music in public settings. The City collects these fees on behalf of Entandem for all facility permits involving music. Fee amounts are dependent on facility and number of attendees at the event.

The City of Cambridge is committed to promoting a safe, healthy, respectful, and positive environment for all members of the public, volunteers and staff. All patrons, guests, associations, organizations, individuals and groups participating in any activity or program within City facilities are required to conduct themselves in a manner that does not negatively affect the ability of others to use and enjoy City facilities, or in a manner that could be deemed as inappropriate conduct. The Respectful Behaviour Policy serves to define conducts that may negatively impact the experience of others or creates unsafe conditions, and how these conducts will be addressed.

Sport facility allocation follows the Council Approved Sport Facility Space Allocation Policy.

Seasonal requests must be via the allocation application process as outlined in the user group package. Failure to do so may result in exclusion from the standard allocation process. Facility space will be allocated in the following order:

1. Licensee
2. Large Special Events
3. Municipal
4. Special Events, Tournaments, and Meets
5. Minor Sport Organizations
6. Community Organizations
7. School Boards or Community School groups
8. Adult group/Private User
9. Commercial group or Non-Resident