Returning room rentals at city facilities will resume as of Monday, Sept. 21 where possible. As part of our gradual and safe approach to re-opening our facilities and programs to ensure the highest level of safety, new bookings are not being accepted at this time.  Those continuing to book a space will be required to adhere to enhanced safety measures to help protect their guests and staff. For those who already had a booking scheduled, staff will be reaching out to advise on next steps.

The City of Cambridge offers several facilities, halls, rooms, sports fields and arenas for booking or rental to the public.  In order to book one of the facilities you must first register as a client.  Client information collected includes your name, address, phone number and date of birth.  Call (519) 623-1340 to get started.

Please note -   Allocations for sports fields and outdoor facilities are booked in the following priority order:

  1. Community based minor sports organizations - prior year use. 
  2. Special Events of National, Provincial or Regional significance.
  3. Existing contractual agreements, lease and tenant arrangements (where applicable).
  4. Municipal specific use.
  5. Community based adult sports organizations - prior year use.
  6. Waterloo Regional School Boards.
  7. Community based minor sports organizations - new requests.
  8. Community based adult sports organizations - new requests.
  9. Any other community based request.
  10. Non community based minor sports organizations
  11. Non community based adult sports organizations

You may also search online for rental locations.

Arenas

There are multiple arenas available for ice rentals in the City of Cambridge. Arenas rentals are also open for non-ice events, such as lacrosse and floor hockey, in the summer months.

Rates

Ice rentals rates are based on peak and non-peak hours.

Peak hours:

Monday to Friday, 5:00 p.m. to 10:00 p.m.
Saturday and Sunday, 8:00 a.m. to 10:00 p.m.

Non-peak hours:

Monday to Friday, 8:00 a.m. to 5:00 p.m.
Monday to Sunday, 10:00 p.m. to 12:00 midnight

Peak hour rates
Ice rental rates during peak hours:
GroupPrice per hour
Adults $302.16
Youth/Minor sports $177.10

Youth prime time rates apply from 8 a.m. - 10 p.m., 7 days/week during July and August.

Non-peak hour rates
Ice rental rates for non-peak hours:
GroupPrice per hour
Adults $181.26
Youth/Minor sports $121.19

 

Non-ice event rates
Arena rental rates for non-ice events:
GroupPrice
Adults $87.01
Youth/Minor sports $69.63
Non-resident $104.41

Pools

There are multiple indoor and outdoor pools available for rent in the City of Cambridge. Pool rentals are available evenings, weekends and weekdays depending on programming.

Rates

Pools can be rented for $100.79 per hour. Lifeguards are at an additional cost based on the number of people in your booking. The lifeguard rate is $31.97 per hour.

Number of lifeguards required
Number of people in bookingLifeguard
1-30 1
31-75 2
76-150 3
151-200 4

City of Cambridge swim admission standards apply.

Facility and sports field rentals

Call (519) 623-1340 to book a City facility or sports field. You can also contact our recreation facilities directly for more information.

Halls and meeting rooms

There are also a number of banquet halls, meeting rooms and convention centres available for rent from the City.

Hall and room details

Details and rules for hall and room rentals for Hespeler and Preston arena halls include:

  1. Hall rental times are from 1:00 p.m. to 1:30 a.m. Monday to Sunday. Wedding receptions may start at 10:00 a.m.
  2. You can purchase liability insurance. (Contact us for more details)
  3. You must have two Smart Certified bartenders for an event. In addition smart serve monitor(s) are also required.  Three for hespeler banquet hall and one for Preston banquet hall.
  4. A 50 per cent deposit is due within 14 days of booking a hall. See below for rental rates.
  5. The balance of the rental cost is due 14 days before the scheduled event.
  6. Cancellation less than 30 days before the event will result in no return of your deposit; between 30 to 60 days before your event will get you back 50 per cent of the deposit; over 60 days before the event will get you the full deposit back.
  7. Rental costs for non-alcohol events (Sunday to Thursday) vary depending on attendance numbers. Prices start at $40.10 per hour.
  8. We offer a reduced rate of $94.96 for a 5-hour rental, Sunday to Thursday, for non-profit groups. Your group must apply for this rate.
  9. Our PA system is available for minor hockey and seminars. This is free.

2019 Hall Rates

Hespeler Arena Hall

The banquet hall at Hespeler Arena can fit a capacity of 350 people.

Price list for Hespeler Arena Hall:
ServicePrice
Sunday to Friday hall rental $672.52
Saturday hall rental $840.46
SOCAN music licence $149.60
RESOUND music licence (no dance floor) $31.37
RESOUND music licence (with dance floor) $62.74
Preston Auditorium Hall

The banquet hall at the Preston Auditorium can fit a capacity of 175 people.

Price list for Preston Auditorium Hall:
ServicePrice
Sunday to Friday hall rental $504.60
Saturday hall rental $588.94
SOCAN music licence $71.74
RESOUND music licence (no dance floor) $15.03
RESOUND music licence (with dance floor) $30.09
City Hall

There are several rooms available for rent at Cambridge City Hall.

Room rental rates at City Hall:
RoomCapacityNon-Profit Cost
(flat rate)
Private/Corporate Cost
(flat rate)
Bowman Room A 100 $118.30 $286.71
Bowman Room B 100 $118.30 $286.71
Bowman Room A and Bowman Room B 200 $143.63 $480.49
Atrium 100 $157.41 $508.27

Contact City Hall to learn more.

Meeting and boardrooms
Rental rates for meetings and boardrooms:
Amount of timePrice
Per hour $32.93
One regular meeting per month of up to 3 hours $106.69

View all of our available meeting and boardrooms.

2020 Mill Race Park

Mill Race Park is the only park in Cambridge that you can reserve for weddings and pictures. All other parks are available on a first come, first serve basis.

Minimum of $2 million liability insurance is required for Mill Race Park rentals.  This may be purchased through the City of Cambridge or proof of insurance must be provided by rentee with City of Cambridge listed as Additional Insured, at time of payment.  Insurance fee included in rates listed below.

Rental rates for Mill Race Park:
ServicePriceAmount of time
Pictures only $93.47 45 minutes
Wedding service only $344.24 1.5 hours
Wedding service and pictures $407.21 2.25 hours

View our Mill Race Park Application Form.

Read more about the parks in Cambridge.

Contact us

To inquire about availability of any of the above facilities, please call (519) 740-4681 ext. 4235.  A Facility Clerk will gladly assist you with your inquiry.