Development Approvals

Applications & Requests

The City of Cambridge Development Planning Section is responsible for processing and reviewing a range of development applications and requests. For more information on these applications and requests, refer to the application types below.

Apply for a Development Application

A Pre-consultation Application is strongly recommended prior to submitting a Planning Application for any of the following:

  • Official Plan Amendment and/or Zoning By-law Amendment
  • Plan of Subdivision
  • Plan of Condominium
  • Site Plan Approval

If you complete a Pre-consultation, you will receive a formal record with comments from City Staff and Agencies and a detailed list of submission requirements for a complete application. A meeting with City Staff to discuss the comments and your development proposal can be arranged at your request.

You now have the option of submitting a detailed Pre-consultation where a pre-review of your detailed plans and studies will be completed by City staff and Agencies prior to your formal submission of a complete Planning application. Contact us at planning@cambridge.ca if you would like to know more about this process.

Submit your application through the City's On-Line Application Portal.

A Zoning By-law Amendment Application is typically required to make changes to zoning regulations or permitted uses, changes to the zoning category, or removal of suffixes and prefixes, within the City's Zoning By-law that apply to a specific property. Cambridge City Council is the approval authority for this type of application.  

An Official Plan Amendment Application is typically required to change policies or designations within the City's Official Plan that apply to a specific property. Cambridge City Council is the approval authority for this type of application, provided the Official Plan Amendment is exempt from further approval by the Ministry of Municipal Affairs and Housing. 

Official Plan Amendment and/or Zoning By-law Amendment Complete Application Submission Requirements 

A Development Pre-consultation application is strongly recommended prior to the submission of an Official Plan Amendment and/or Zoning By-Law Amendment Application.  

Where the applicant has not completed a Pre-consultation, and unless it has been determined that certain studies, plans, drawings and reports are not applicable, all the following material may be required for a Complete Application for Official Plan Amendment and/or Zoning By-law Amendment: 

All materials submitted to the City of Cambridge must comply with the Accessibility for Ontarians with Disabilities Act (AODA). Under the Planning Act, S. 1.0.1, the City must make these materials public and ensure all content on the City website is AODA compliant. Please visit the Accessible Content page for instructions on how to submit the AODA compliant materials (plans and studies) and obtain the required passing accessibility report using the PAC tracker provided.  

  • Completed online application
  • Payment of Application Fees
    • Including flat rate deposit for peer review and administrative fee (per study)
    • An invoice will be sent upon initial review of the submission
  • Cover Letter
  • Draft Official Plan Amendment and/or Draft Zoning By-law Amendment
  • Section 59 Notice Source Water Protection (if applicable)
  • Planning Justification Report
  • Concept Plan drawn to scale, and must include:
    • The boundaries and dimensions of the subject land
    • The location, size and type of all existing and proposed buildings and structures on the subject land, indicating their height, distance from the front lot line, rear lot line and side lot lines
    • The approximate location of all natural and artificial features that are located on the subject land (or adjacent) and may affect the application
    • The current uses of lands that are adjacent to the subject land
    • The location, width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way
    • Parking identifying the number of spaces based on the City’s Zoning Standards for parking spaces
    • The location and nature of any easements affecting the subject land
    • If access to the subject land will be by water only, the location of the parking and docking facilities to be used
    • Any proposed trail connections, open spaces, and amenity areas
    • All measurements are to be in metric units
  • Massing Models and Elevations are recommended
  • Zoning Matrix
    • List of all site statistics relative to existing and proposed zoning regulations
  • Engineering Requirements to be prepared in accordance with the Terms of Reference in section 7 of the City’s Engineering Standards and Development Manual:
    • Stormwater Management Report
    • Functional Servicing Report
    • Preliminary Grading Plan
    • Preliminary Site Servicing Plan
  • Transportation Impact Study Screening Form shall be submitted to the City to confirm the requirement for a TIS prior to submitting the application
  • Transportation Impact Study to be prepared in accordance with section 7.12 of the City’s Engineering Standards and Development Manual, unless deemed not required by City and Region
    • TIS review fee (City and Region, if applicable)
  • Parking Study (for any proposed parking reductions) in accordance with section 7.13 of the Engineering Standards and Development Manual
  • Environmental Impact Study
    • Terms of Reference to be approved by staff in advance
    • EIS review fee
  • Tree Management Plan (where there are trees on the property and the development is not subject to Site Plan Approval) in accordance with section 7.14 of the Engineering Standards and Development Manual
  • Preliminary Landscape Plans are encouraged to be submitted
  • Heritage Impact Assessment if property is listed/designated, adjacent to a listed/designated property and/or in a heritage conservation district (Full or Scoped to be confirmed by Heritage Planning staff)
    • HIA review fee
  • Noise Study (refer to Terms of Reference for when this is required)
    • Peer review administrative fee
    • Peer review deposit fee (unused portion will be returned to the applicant)
  • Vibration Study (refer to Terms of Reference for when this is required)
    • Peer review administrative fee
    • Peer review deposit fee (unused portion will be returned to the applicant)
    • If submitted as part of a Noise Study, only one peer review and peer review administrative fee is required
  • Record of Site Condition or secured through a Holding provision
  • Archaeological Assessment and Ministry Acknowledgement Letter
  • Hydrogeological Study (in accordance with Regional Official Plan policies or for privately serviced developments)
  • Geodedic Survey (if located in the Floodplain)
    • Regulated Flood Elevation to be delineated on all plans
  • Geotechnical Report (if located in Grand River Conservation Authority (GRCA) regulated slope hazard area or required by GRCA)
  • Shadow Study (refer to Terms of Reference for when this is required)
  • Wind Study (refer to Terms of Reference for when this is required)
  • Urban Design Brief or Urban Design Guidelines if located in one of the areas listed below:
    • Downtown Urban Design Guidelines (Galt Core Area) 
    • Main Street Urban Design Guidelines (Main St in Galt) 
    • Streetscape Plan & Urban Design Guidelines (Hespeler Village) 
    • Streetscape Plan & Urban Design Guidelines (Preston Town Centre) 
    • Urban Design Guidelines for Cambridge West
    • Industrial Areas Design Guidelines
  • Retail/Commercial Impact Analysis Study (if applicable, as per Official Plan Policy 8.6.1.3 a), 8.6.1.5.3, and 8.6.2.2.
  • The information and material to be provided by an applicant under subsection 22 (4)(5) of the Act are set out in Schedule 1 of O. Reg. 543/06 for Official Plan Amendments
  • The information and material to be provided by an applicant under subsection 34 (10.1)(10.2) of the Act are set out in Schedule 1 of O. Reg. 545/06 for Zoning By-law Amendments
  • Refer to Section 10.14 of the City of Cambridge Official Plan
  • Refer to Schedule C of the Regional Official Plan 

The above requirements must be submitted by the applicant for a Complete Application. If the information and materials and the applicable fees are not provided, the City will deem the application incomplete and the application(s) will not be processed. 

Submit your application through the City's On-Line Application Portal. 

Development Process – What’s Changed? 

Official Plan and Zoning By-law Amendments will be processed within the Planning Act’s legislated timelines. 

  1. Once an application is deemed complete and processed, applicants will not be able to submit revised plans and studies as Provincial timelines for Council’s decision on applications do not allow additional reviews.
  2. Complex applications (e.g., Zoning By-law Amendment + Subdivision). These applications have short decision timelines of 90 days.
    • If significant technical issues remain after the review of the application, Planning staff will ask the applicant to withdraw the application and proceed through a detailed Pre-consultation.
    • Through the detailed Pre-consultation, City Staff will review the proposed plan and studies and provide detailed comments so the applicant can address technical issues before submitting a formal complete application.
    • If the applicant declines the detailed Pre-consultation, the application may be refused due to prematurity, as Staff must make a recommendation to Council within the legislated timeline.
    • Staff may recommend approval of a modified proposal with minor adjustments (e.g., small setback changes or added conditions). Applicants will be notified of these changes before the decision deadline.
  3. You now have the option of submitting a detailed Pre-consultation where a pre-review of your detailed plans and studies will be completed by City staff and Agencies prior to your formal submission of a complete Planning application. Contact us at planning@cambridge.ca if you would like to know more about this process. 

Site Plan Approval is a technical review and approval process used by municipalities to ensure new development on a property is functional, efficient, universally designed, and compatible with adjacent lands.  It also ensures site features such as vehicular and pedestrian access, parking, landscaping and open spaces, servicing, grading, utilities, garbage facilities, utilities, and lighting are located, built and maintained in accordance with current regulations, standards and requirements. Where Site Plan Approval is required, it typically must be obtained prior to the issuance of a Building Permit.

There are 6 types of Site Plan Applications: 

  • Major / Complex
  • Standard
  • Minor
  • Amendment
  • Redline Revision
  • Telecommunication Tower

For more information on Site Plan Approval Applications and the approval process, please visit the Site Plan Approval webpage. 

Submit your application through the City's On-Line Application Portal.

The Committee of Adjustment is an independent decision-making tribunal, made up of 5 persons of the community appointed by Cambridge City Council. Applications for the following are submitted to planning@cambridge.ca: 

  • Minor Variances to the Regulations of Zoning By-laws
  • Changes or Extensions to Legal Non-Conforming Land Uses, Buildings and Structures
  • Interpretations to Generalized Zoning By-laws
  • Consent, which includes: 
    • Severances
    • Lot Additions
    • Easements/rights of way between private property owners
    • Leases for more than 21 years

For more information on Committee of Adjustment Applications, submission requirements, and the decision process, please visit the Committee of Adjustment webpage.

Submit your application through the City's On-Line Application Portal.

As of January 1st, 2025, the City of Cambridge is the approval authority for subdivision and condominium applications.

For more information on these land division processes, refer to the following resources: 

Development Process – What’s Changed?

Development applications will now be processed strictly within the Planning Act’s legislated timelines.

  1. No revisions after a complete application is submitted.
    Once an application is deemed complete, applicants will not be able to submit revised plans or studies. Provincial timelines do not allow additional reviews.
  2. Complex applications (e.g., Zoning By-law Amendment + Subdivision).
    These applications have short timelines (e.g., 90 days).
    • If significant technical issues remain, staff will ask the applicant to withdraw the application and proceed through detailed pre-consultation.
    • Staff will review the proposal and provide detailed comments so the applicant can address issues before formal submission.
    • If the applicant declines pre-consultation, the application may be refused as premature, since staff must make a recommendation to Council within the legislated timeline.

Staff may recommend modified approval with minor adjustments (e.g., small setback changes or added conditions). Applicants will be notified of these changes before the deadline.

Pre-consultations

A development pre-consultation application is strongly recommended prior to the submission of an application.  The pre-consultation will result in a formal record of preliminary comments from City Staff and Agencies and a detailed list of submission requirements for a complete application. 

Submit your application through the City's On-Line Application Portal.

As of January 1, 2025, a demolition control permit is required to demolish one or more legal residential dwelling units anywhere in the City of Cambridge.  Prior to the issuance of a demolition control permit, all planning approvals for a replacement development must be completed, and a building permit for the replacement development must be accepted by the Building Services Division.  There are exemptions to demolition control, in which case only a standard demolition permit is required.  These exemptions are listed in the Demolition Control By-law.   The Demolition Control By-law is available by request to planning@cambridge.ca  

Submit your application through the City's On-Line Application Portal.

* The applicant for a permit respecting the demolition of a building shall retain a professional engineer to undertake the general review of the project during demolition, where:

  • (a)   The building exceeds 3 storeys in building height or 600 m2 (6460ft2) in “Building Area”;
  • (b)   The building structure includes a pre-tensioned or post-tensioned members;
  • (c)   It is proposed that the demolition will extend below the level of the footings of any adjacent building and occur within the angle of repose of the soil, drawn from the bottom of such footings, or;
  • (d)   Explosives or a laser are to be used during the course of demolition.

 

Council has delegated authority to the Director of Planning (or designate) to approve requests to remove a holding (H) provision. A holding (H) may be applied to a property through an implementing zoning by-law. The purpose of the holding is to impose conditions to be satisfied prior to development proceeding. To confirm what materials are to be submitted in support of this type of request, please email planning@cambridge.ca.

Submit your application through the City's On-Line Application Portal.

Section 50(5) of the Planning Act provides that part of a lot or block on a registered plan of subdivision cannot be transferred from one landowner to another which has the effect of preventing subsequent division of land, except through the approval of a plan of subdivision, consent application or part lot control exemption.

Section 50(7) allows municipalities to enact by-laws to exempt lands in a registered plan of subdivision from part lot control, to allow further division of lands and creation of new lots.  The by-law remains in effect for 2 years. 

Council has delegated authority to the Chief Planner (or Designate) to approve requests for exemptions from part lot control.

Please submit the Part Lot Control Exemption Application Form to planning@cambridge.ca. This form is  available upon request to planning@cambridge.ca.  If you have questions regarding this by-law or wish to confirm what materials are to be submitted in support of this request, please email planning@cambridge.ca. 

Council has delegated authority to the Director of Planning to approve requests for variances the City's Fence By-law and Sign By-law.

To apply for a variance to the Fence By-law, submit a complete Fence Variance Application Form and the appropriate fee to planning@cambridge.ca  

To apply for a variance to the Sign By-law, submit a complete Sign Variance Application Form and the appropriate fee to planning@cambridge.ca  

For a copy of the City's Fence By-law and Sign By-law or the Fence Variance Application Form or Sign Variance Application Form, please email planning@cambridge.ca 

If you have questions regarding these by-laws or wish to confirm what materials are to be submitted in support of these requests, please email planning@cambridge.ca. 

Before applying for a building permit for any proposed work to a non-complying building it is strongly recommended that you apply for legal non-conforming status through a the City's Online Application Portal.  

For more information, please visit the Property Letters webpage

Requests for Property Information Letters (formerly referred to as Compliance Letters) can be provided for the following:

  • Zoning Information, including Committee of Adjustment decisions 
  • Official Plan Designations 
  • Site Plan Approvals and Agreement Securities 
  • Orders to Comply 
  • Building Permit History
  • Heritage Act Designations

Apply for a Property Information Letter through the City's Online Application Portal.  

For more information, please visit the Property Letters webpage

The Planning Division also processes other requests (which do not fall under one of the application categories listed above), such as:

  • Opening Road Reserves as Public Highway

Please email planning@cambridge.ca for more information.

The following document are available by request to planning@cambridge.ca 

IMPORTANT CITY BY-LAWS

  • Parkland Dedication By-law (25-075)

GUIDES & FORMS

OFFICIAL PLAN, ZONING BY-LAW, SECONDARY PLAN DOCUMENTS

  • City of Cambridge Official Plan
  • City of Cambridge Zoning By-law
  • Cambridge West Secondary Plan
  • River Road Secondary Plan

DESIGN GUIDELINES

  • Downtown Urban Design Guidelines (Galt Core Area) 
  • Main Street Urban Design Guidelines (Main St in Galt) 
  • Streetscape Plan & Urban Design Guidelines (Hespeler Village) 
  • Streetscape Plan & Urban Design Guidelines (Preston Town Centre) 
  • Urban Design Guidelines for Cambridge West
  • Industrial Areas Design Guidelines 
  • Boxwood Business Park Landscape Design Criteria

TERMS OF REFERENCE for the preparation of a/an: 

Current Development Applications

Active and Under Appeal Development Applications

Fees & Payment Options

2026 Planning Application & Service Fees (In Effect Jan 1 to Dec 31, 2026) 

City Application Fees can be paid in one of the following ways:

  • Online payments should be made for fees under $10,000. Please visit the City's Online Application Portal and select Make a Payment to pay with your invoice number using VISA or MASTERCARD. Please note there is a 1.75% service fee.
  • In Person payments can be made in the form of a cheque or credit card. Payments are accepted at the Service Cambridge Desk located on the ground floor of City Hall at 50 Dickson Street. If you are paying an invoice, please bring a copy of the invoice.
  • Electronic Fund Transfer (EFT). Please email planning@cambridge.ca for an EFT form.
  • Mail or courier payments to pay (payable to the City of Cambridge, with the file # listed beside Notes):

Cambridge City Hall                                                                                                              
Attn: Development Planning
50 Dickson Street
P.O. Box 669
Cambridge, ON N1R 5W8

MORE INFORMATION & ASSISTANCE

If you are unsure whether a development application or request is required for your project, or what type is needed, please call (519) 623-1340 ex.4602 or submit your inquiry to planning@cambridge.ca and the planning services team will assist you.