Business Applications, Licences and Permits

When you apply for a business license, you must first meet all building, zoning and fire department regulations. The Waterloo Regional Health Unit must also approve some specialized business, such as:

• Hair salons
• Aestheticians
• Businesses where food products are prepared or sold
• Tattoo parlours
• Refreshment canteen, ice cream and food truck vehicles

Visit our Online Applications Portal to apply.

 To apply for a business license you need the following:

• Certificate of Articles of Incorporation, Master Business License OR Certificate of a Business Name Registration
  (only 1 of these is required) 
• Certificate of Insurance (COI)
  • Showing a minimum $2,000,000 commercial general liability
  • List the City of Cambridge as an additional insured (50 Dickson St, Cambridge ON N1R 5W8)
• A criminal record check, if required
• Additional documents may be required depending on the type of business license being applied for
• Public Health report, depending on your type of business
• Licensing fee

What does the licensing section do?

We ensure that businesses we license are safe, carry adequate insurance and have been properly inspected in order to create a minimal risk to the public. 

What types of businesses do we license?

Many businesses require licenses. Specifically, businesses that could potentially harm an individual or the community. The most common businesses licensed are; restaurants, food trucks, public garages, personal wellness and grooming and tattoo parlours but for a complete and up to date list visit our website at cambridge.ca/licensing

What types of businesses do we not license?

We do not currently license renovation, landscaping or cleaning contractors. For a complete and up to date list of who we  do license, see the list on this webpage.

How long will it take to get my business licensed?

It depends on many factors that also include a number of department sign offs and inspections. We recommend starting the application online a minimum of 3 weeks before your proposed opening.

What documents should I have ready for my Municipal Business License Application?

Applicants will need either their Certificate of Articles of Incorporation, Master Business License OR Certificate of a Business Name Registration (only 1 of these is required). You will need your COI (certificate of insurance) showing a minimum $2,000,000 commercial general liability and the City of Cambridge listed as an additional insured. Additional documents will be required depending on the type of business license.

What is the fee for a Municipal Business License Application?

This is the current fee schedule.

Do I need a municipal business license before opening?

Yes. We suggest starting the online application a minimum of 3 weeks before your proposed opening.

What do need in order to start a business?

This information is available from the Small Business Center. Please fill out the Waterloo Region Small Business Centre Intake Form or contact our Economic Development Team at (519) 740-4685 ext 4719 to book an appointment.

Can I meet with someone about a municipal business license?

In person only by booking a meeting.

Should I ensure that a business is licensed before using their services?

Yes, if you are eating at a restaurant, getting a tattoo, hiring a food truck for an event or taking your car for an oil change, consider asking the owner or manager if they have a municipal business license.

Business licensing by-laws help enforcement officers protect the community against infractions related to:

• Public health and safety
• Nuisance control
• Consumer protection

Visit our by-law page to view a list of our business-related by-laws.

Licensing fees offset the cost of the related enforcement and inspection programs. The cost of administering and enforcing licensing regulations should be covered by the regulated trades and not the public.

Fees vary by type of business license.

Renewals

City of Cambridge business licenses expire each year on March 31st.  In early March you will receive a renewal email which outlines the online renewal process and the amount to renew your license.

Please ensure you upload your Certificate of Insurance (COI) showing 2 million in general liability and the City of Cambridge listed as an additional insured, as well as your Master Business License OR Certificate of Articles of Incorporation.

Payments can be made online through the portal.

If you choose to come into the office, to make payment, the City Clerk's office accepts payments made by cash, cheque, visa, mastercard or debit card.

If you have any questions or concerns involving Business Licensing, Lottery Licensing or Liquor Licensing, you can contact the Licensing Officer directly

• Phone 519-623-1340 ext. 4581
• Email licensing@cambridge.ca
• In Person by appointment only

According to the Food Truck By-law, you need to apply for a Food Truck License to operate a food truck in the City of Cambridge. Here is a the required information you will need when applying for that license.

Your business will also need to meet the Region of Waterloo Public Health Special Events Food Vendor Requirements.

Patio Permit Program

The City of Cambridge is providing a streamlined process to accelerate approvals for new or expanded temporary outdoor private and sidewalk patios on the City right-of-way.

Restaurants and bar owners need to apply for a patio permit allowing them to do business on a temporary outdoor private patio or on a City sidewalk.

Before you apply, please ensure you have met our requirements below:

• Sidewalk Patio Guidelines

Sidewalk Patio Permit 

If you are looking to apply for a sidewalk patio in in the Downtown cores of Galt, Hespeler or Preston, please complete our application below:

• Sidewalk Patio Online Application
• PDF Application

Tents

The below information and requirements are to assist your business in the use of tents.

• A building permit is not required for a tent if the tent area is maximum 60 sq.m. (640 sq.ft.) and minimum 3 metres (10’) from any building line;
• Tents smaller than 60 sq.m. (640 sq.ft.) and closer than 3 metres (10’) to each other will require a building permit if the aggregate area of all tents exceeds 60 sq.m.;
• No open flame cooking is permitted within a tent;
• When erecting a tent, consideration is required for the following items; tent exits, not to obstruct fire access route(s), fire hydrant and if applicable building hose connections;
• Tents installed during inclement weather (snow) must be cleared from the roof promptly and clear access maintained;
• Any tent larger than 225 sq.m. in area requires a design by a professional engineer.

Prior to putting up of any tents, please consult with the Building Standards Division at building@cambridge.ca to determine if a building permit is required.

It is the permit applicant’s responsibility to ensure compliance with all applicable legislation; such as The Liquor Control Act, The Alcohol and Gaming Regulation and Public Protection Act, The Ontario Fire Code, The Ontario Building Code Act, Region of Waterloo Public Health and The Accessibility for Ontarians with Disabilities Act.

Any questions regarding the application process can be directed to transportation@cambridge.ca

Complete the Adult Entertainment Parlour License application to apply for a business license in order to operate any adult entertainment business in Cambridge. The Adult Entertainment Establishments By-law regulates these licenses.

There is also a special Adult Entertainment Parlour Licence Renewal Form for these types of licenses.

• Application must be made a minimum of 5 business days’ prior to the event 

• Applicant must send an email to licensing@cambridge.ca with all the required details of the charitable bbq:
  • event date
  • organization name
  • charitable details
  • location of event
  • items being sold 

• There must be a charitable aspect to the bbq, (e.g. giving away the items for free as part of a larger charitable event or giving the proceeds to a charitable organization) 

• Approval letter will be provided by email and should be kept at the event with the event organizer

Businesses running an event also need to review the City of Cambridge Alcohol Risk Management Policy.

Signs in the City of Cambridge must meet the regulations of the Cambridge Sign By-law, which regulates:

• The use of signs
• The use of other advertising materials
• The posting of notices on buildings
• The posting of notices on vacant lots

The By-law applies to lands within the City of Cambridge or next to any defined highway or part of a highway within the City limits.  

To apply for a Sign Permit you can either apply in person at City Hall or apply online. 

Please submit the following information:

• Sign Permit application form (complete both pages)
• Two copies of your Site Plan (plot plan)
• Two copies of your working drawings/sign drawings
• Sign installation commitment form (if required)
  • the requirement of design and review by a professional engineer, to demonstrate compliance with 3.15.3.1.(1) of Div. B., will be required for:
    • Individual projecting signs with a weight exceeding 25 kg, 
    • A ground sign that exceeds 1.8 m in height,
    • A projecting sign attached in any manner to a parapet wall, 
    • A roof sign that has any face that is more than 10 square meters
• Sign permit fees can be found in the fee section of the permits page

The turn around time to issue a sign permit or provide comment as to why it could not be issued is 10 working days.

Liquor license

The Alcohol and Gaming Commission of Ontario (AGCO) issues liquor licenses for businesses in Ontario.  Information about applying for a liquor license can be found on their website. AGCO New Applications  

In order to complete your liquor license application with the AGCO, you are required to provide signed approval from the City of Cambridge. 

In order to do so, a completed Liquor License Package needs to be submitted to the Business License and Compliance Officer with payment of $49.00. 

Your application will be submitted to the Waterloo Regional Police Services for commenting 

The package MUST include all of the following:

• Municipal Information Form filled out and ready to be signed by the City Clerk or designate
• A copy of your Driver’s License (front and back)
• Agency Letter of Approvals signed by each of the following:

  • City of Cambridge Building Department 519-623-1340

  • City of Cambridge Fire Prevention 519-621-6001
  • Region of Waterloo Public Health 519-575-4400

Special Occasion Permits and temporary license extensions

Visit the AGCO website for information about a special occasion permit or a temporary liquor license extension. You require Council's approval in order to apply for a Special Occasion Permit for the sale and service of alcohol at special occasions, such as a public event. Contact us for more information.

Lottery and Gaming Licensing

The AGCO authorizes the City of Cambridge to provide local businesses with lottery and gaming licenses. The City ensures all legal requirements, including terms and conditions to the licenses, are met by lottery licensees and any gaming suppliers used by charities.

The Criminal Code of Canada defines what types of gaming activities are illegal in Canada, and the provinces are responsible for operating, licensing and regulating legal forms of gaming.

Bingo Hall Operator

You must register with the AGCO to own or operate a bingo hall in Ontario.

Charitable gaming

The City of Cambridge issues licenses for some types of lottery and gaming events for eligible charitable, religious and non-profit organizations. Eligible organizations must:

• Have been in existence for at least one year
• Provide charitable community services consistent with a primary object and purpose of the organization for at least one year
• Demonstrate that it is established to provide charitable services in the City of Cambridge
• Use proceeds for charitable purposes that benefit Cambridge and its residents
• Assume full responsibility for the conduct and management of its lottery events

Learn how to register as a charity or non-profit organization.

Fire and open air burning permits

The City of Cambridge requires you to apply for a burn permit for any open air burning not related to cooking on a grill or barbeque.

Publication distribution box permit

To apply for a permit for a publication distribution box, email us or call (519) 621-0740 ext. 4324.

Register as a charity or non-profit

You apply to register a charity or non-profit organization through Canada Revenue Agency (CRA). After registering your organization, you can apply for a gaming license for charitable events.

Registered charity tax rebate

Registered charities operating in Cambridge can apply for a property tax rebate.