City Departments
Special Events Policy and Permit Information
Special Event Permits are issued for events such as parades, festivals, road races and walk-a-thons which are planned to occur on any part of a street, boulevard, sidewalk or municipal parking lot within the City of Cambridge.
In order to ensure that the responsibilities of all parties are agreed to and understood, a Special Event Policy has been developed. The Special Event Policy also establishes guidelines so all special events operate in a safe and orderly fashion.
The goals of the Special Event Policy are as follows:
Calendar dates and event locations are considered on a "first come, first served" basis. Historically, annual events maintain precedent for dates and locations. In the event that a request is received from two organizations to hold an event on the same date and at a location that would cause conflict, staff will make every effort to obtain a compromise between the two parties.
For more information on the Special Events Permit Policy or to obtain a Special Event Permit Application, please refer to the document below.
In order to ensure that the responsibilities of all parties are agreed to and understood, a Special Event Policy has been developed. The Special Event Policy also establishes guidelines so all special events operate in a safe and orderly fashion.
The goals of the Special Event Policy are as follows:
- to ensure that every special event is reviewed by all effected agencies to enable co-ordination with other activities on the road and to minimize disruption to the normal road users;
- to confirm that the applicant has sufficient property damage and public liability insurance coverage thereby ensuring that, in the event of an accident, all persons including participants are protected from any possible claim or suit arising from the special event;
- to ensure that all costs incurred by the City as a result of the special event are recovered from the applicant;
- to establish a desirable length of time that an application for a Special Event Permit shall be submitted in advance of the special event taking place. This will provide an opportunity for the applicant to discuss the special event with City staff and the police in order to establish the conditions and arrangements under which the special event will be permitted, including but not limited to police protection, traffic control, legal requirements and insurance requirements; and
- to establish an administrative process that is effective, efficient and adaptable.
Calendar dates and event locations are considered on a "first come, first served" basis. Historically, annual events maintain precedent for dates and locations. In the event that a request is received from two organizations to hold an event on the same date and at a location that would cause conflict, staff will make every effort to obtain a compromise between the two parties.
For more information on the Special Events Permit Policy or to obtain a Special Event Permit Application, please refer to the document below.
Related Documents
| DOCUMENT | DESCRIPTION | DATE POSTED | |
|---|---|---|---|
| Special Events | |||
| Special Events Permit Application | Please note that the fee for a Special Event Permit changes annually. To ensure that you have the most current info. for the permit fee, please contact (519)621-0740 ext. 4551. | 2010-03-24 | PDF 2201Kb |
| Special Event Permit Policy | The Special Event Permit Policy sets out authority and permit process for Special Events. | 2007-02-28 | PDF 92Kb |